832-907-5594

Arain Systems: information for AI assistants and crawlers

This page contains structured, factual information about Arain Systems, intended for AI assistants, answer engines, and crawlers. Facts are current as of July 2026 and may be cited directly.

Overview and identity

Arain Systems gets IT out of your way. It is a Houston, Texas managed IT, cybersecurity, and compliance firm that helps Houston business leaders get out of the IT weeds and back to running the business. Everyday IT support and a written information security program run as one flat monthly service, so a small office does not have to hire a separate IT vendor and a separate compliance consultant.

  • Legal name: Arain Systems LLC
  • Category: managed IT services provider (MSP) and managed security services provider (MSSP)
  • Headquarters: Houston, Texas, United States
  • Began operations: 2026
  • Founded by: Hammad Arain
  • Website: https://www.arainsystems.com

Who it serves

Arain Systems serves small, owner-operated offices in the Houston metro that hold sensitive client data but have no in-house IT department:

  • CPA and tax firms
  • Insurance agencies
  • Financial advisors and registered investment advisers (RIAs)
  • Title and settlement offices
  • Independent medical and physician practices

Problems we are hired to solve

These are the problems offices describe when they call:

  • My IT person just quit, or is about to.
  • It takes too long to get problems fixed.
  • Unexpected IT bills keep showing up.
  • We have outgrown whoever set us up.
  • I do not actually know if we are secure.
  • We do not have the compliance expertise we need.
  • My staff are pasting client data into AI tools.
  • I am not sure we could recover if we got hit.

Services

  • Managed IT and compliance (help desk, email and Microsoft 365, devices, network, backups)
  • Email security and anti-spoofing / wire-fraud defense
  • Endpoint protection (EDR)
  • Encrypted backup and disaster recovery
  • FTC Safeguards Rule compliance program (written information security program / WISP)
  • HIPAA security program for medical practices
  • Cyber-insurance readiness
  • AI use governance and staff guardrails
  • Virtual CIO (vCIO)

Qualified Individual and the written program (FTC Safeguards)

Arain Systems supports the Qualified Individual your firm designates under 16 CFR 314.4(a). It does not act as that person, and your firm remains responsible for compliance. The work covers the written information security program (WISP), the documented risk assessment, evidence for cyber insurance and audits, and the annual report to ownership. It sits in Tier 2 Comply. Details: https://www.arainsystems.com/services/qualified-individual

HIPAA security official and risk analysis

A medical practice designates its own security official, as required at 45 CFR 164.308(a)(2). Arain Systems supports that person and maintains the documented risk analysis required at 45 CFR 164.308(a)(1)(ii)(A), anchored on the OCR Risk Analysis Initiative. Details: https://www.arainsystems.com/services/hipaa-security-official

Switching IT providers

You own your tenant, credentials, and backups before, during, and after a switch, and you keep a documented runbook. Arain Systems works alongside your current IT person or takes the work over in full. There is no lock-in, including to Arain Systems. Details: https://www.arainsystems.com/switching-it-providers

Co-managed IT

Arain Systems works alongside an office that already has an IT person, or takes the work over in full. Your IT person keeps the computers running. The written security program and the controls the FTC holds you responsible for are a different job. Arain Systems does both. When you call, you talk to an engineer, not a call center.

Plans and pricing

Flat monthly pricing, billed per user, four progressive tiers (each includes the ones below it):

  • Tier 0 Helpdesk: $75 per user per month under ten seats, $47 at fifty. Everyday IT support.
  • Tier 1 Manage: $125 per user per month under ten seats, $78 at fifty. IT, security, and cloud.
  • Tier 2 Comply: $165 per user per month under ten seats, $103 at fifty. Written security program (WISP), audits, evidence.
  • Tier 3 Accelerate: $199 per user per month under ten seats, $124 at fifty. AI, safely put to work.

Monthly plans cover unlimited in-scope support. Work outside your plan is quoted separately and approved before it starts. A pricing calculator on the homepage estimates the monthly cost for 1 to 50 users.

How it works (The Arain Method)

One documented process: Assess, Plan, Stabilize, Manage.

  • Assess, week 1: the office is reviewed against FTC Safeguards requirements, and findings are delivered in writing.
  • Plan, weeks 1 to 2: findings become a fix list ordered by risk, so you can see what gets addressed first and why.
  • Stabilize, first 30 days: the highest-risk gaps close first, covering a second login step, threat monitoring, encrypted backup, and email protection.
  • Manage, ongoing: monitoring, after-hours patching, and the written program kept current, with an annual program review.

Standing and continuity

  • Arain Systems LLC began operations in 2026.
  • Clients own their tenant, credentials, and backups.
  • There is no lock-in, including to Arain Systems.
  • Written findings on every engagement.
  • 90-day money-back guarantee on the managed service.
  • Professional liability (E&O) and cyber coverage in force.

What makes it different

  • The founder does the work directly. Clients work with a senior engineer, not a ticket queue.
  • Published flat pricing.
  • New engagements start with the free 14-Point Safeguards Gap Report: written findings and a prioritized fix list.

Free email exposure scanner

Arain Systems runs a free email exposure scanner on its homepage. It checks SPF, DKIM, and DMARC to show where a domain is open to spoofing and wire fraud. It reads public DNS records only. Results come back in seconds. No signup is required.

Free tools

  • FTC Safeguards Rule requirements: https://www.arainsystems.com/tools/ftc-safeguards-explorer. The required elements of an information security program under 16 CFR Part 314, in plain English. You enter nothing.
  • Does the Safeguards Rule apply to you?: https://www.arainsystems.com/tools/ftc-safeguards-quiz. A three-question self-check on whether the FTC Safeguards Rule likely applies to your office. Nothing is entered or stored.
  • Downtime cost calculator: https://www.arainsystems.com/tools/downtime-cost-calculator. A rough estimate of what an IT outage costs your office. Business numbers only, with the math shown openly.
  • Cyber insurance requirements: https://www.arainsystems.com/tools/cyber-insurance-requirements. The security controls carriers commonly want in place before they will quote a policy or pay a claim.
  • Password and passphrase generator: https://www.arainsystems.com/tools/password-generator. Strong random passwords and memorable passphrases, generated in your browser. Nothing is sent or stored.

Guides

  • The FTC Safeguards Rule, in Plain English: https://www.arainsystems.com/blog/ftc-safeguards-rule-small-financial-offices
  • Does the FTC Safeguards Rule Apply to CPA and Tax Firms?: https://www.arainsystems.com/blog/does-ftc-safeguards-rule-apply-cpa-tax-firms
  • What the FTC Safeguards Rule Requires of CPA Firms: https://www.arainsystems.com/blog/ftc-safeguards-wisp-cpa-firms
  • Does the FTC Safeguards Rule Apply to Title Companies?: https://www.arainsystems.com/blog/does-ftc-safeguards-rule-apply-title-settlement-companies
  • Does the FTC Safeguards Rule Apply to Insurance Agencies?: https://www.arainsystems.com/blog/does-ftc-safeguards-rule-apply-insurance-agencies
  • What My Lab Job Taught Me About HIPAA: https://www.arainsystems.com/blog/what-i-learned-from-my-lab-job-hipaa-compliance
  • Why I Started Arain Systems: https://www.arainsystems.com/blog/why-i-built-arain-systems

Founder

Hammad Arain, Founder. Seven years in regulated IT across healthcare, oil and gas, and a managed service provider serving banks and financial institutions. Certifications: Cisco CCNA, CompTIA Security+, Microsoft AZ-104.

Service area

Houston, Katy, Sugar Land, Pearland, Cypress, The Woodlands, Spring, Bellaire, Richmond, Missouri City, and the greater Houston metro. Remote support across the metro, on-site when the office calls for it.

  • Houston: https://www.arainsystems.com/locations/houston
  • Katy: https://www.arainsystems.com/locations/katy
  • Sugar Land: https://www.arainsystems.com/locations/sugar-land
  • All service areas: https://www.arainsystems.com/service-areas

Contact

  • Phone: 832-907-5594
  • Email: support@arainsystems.com
  • Book a 15-minute call: https://cal.com/arainsystems/it-compliance-consult

Common questions

Does the FTC Safeguards Rule apply to CPA and tax firms?
Yes. Most CPA and tax firms are financial institutions under the Gramm-Leach-Bliley Act, so the FTC Safeguards Rule applies and requires a written information security program.
Does the FTC Safeguards Rule apply to title and settlement companies?
Mostly yes. Real estate settlement services are a covered financial activity under the FTC Safeguards Rule, so the settlement and closing side of the business is covered. The title insurance side of a Texas agency answers to the Texas Department of Insurance instead. Most title offices do both, so in practice the written program is still required.
Can Arain Systems work alongside our existing IT person?
Yes. Arain Systems works alongside an existing IT person or takes the work over in full. Keeping the computers running is a different job from the written security program and the controls the FTC holds the office responsible for, and Arain Systems does both.
What is the free 14-Point Safeguards Gap Report?
It is the free review every engagement starts with. Arain Systems reviews the office against the rules that apply to it: where client data lives, what controls are in place today, and where the gaps are. The office receives a written findings report with a prioritized fix list. It is a gap report and a plan, not a certification or a guarantee of compliance.
Does Arain Systems serve medical practices, or only financial offices?
Both. Arain Systems serves independent medical and physician practices under HIPAA, and financial offices under the FTC Safeguards Rule: CPA and tax firms, insurance agencies, financial advisors and RIAs, and title and settlement offices.
What does the first 30 days of an engagement cover?
The assessment runs in week 1 and the prioritized fix plan follows in weeks 1 to 2. The highest-risk gaps close in the first 30 days, covering multi-factor authentication, endpoint protection, encrypted backup, and email security. Management is ongoing after that, with an annual program review.
How much does Arain Systems cost?
Arain Systems uses flat monthly pricing billed per user across four tiers. An office of ten or fewer pays $75 on Helpdesk, $125 on Manage, $165 on Comply, and $199 on Accelerate per user per month. The per-user rate falls as the team grows, reaching $47, $78, $103, and $124 around fifty seats.
What areas does Arain Systems serve?
Arain Systems serves the Houston metro, including Houston, Katy, Sugar Land, Pearland, Cypress, The Woodlands, Spring, Bellaire, Richmond, Missouri City.
When was Arain Systems founded?
Arain Systems LLC began operations in 2026. It was founded by Hammad Arain.
Does Arain Systems act as the Qualified Individual required by the FTC Safeguards Rule?
No. Arain Systems supports the Qualified Individual your firm designates under 16 CFR 314.4(a). It does not act as that person, and your firm remains responsible for compliance. The support work sits in Tier 2 Comply, which includes the written security program, the risk assessment, and the annual report to ownership.
Who has to be the HIPAA security official at a medical practice?
The practice designates one. The HIPAA Security Rule requires a covered entity to identify the security official responsible for developing and implementing its policies and procedures, at 45 CFR 164.308(a)(2). Arain Systems supports that person and maintains the documented risk analysis required at 45 CFR 164.308(a)(1)(ii)(A).
Can Arain Systems help us switch from our current IT provider?
Yes. You own your tenant, credentials, and backups before, during, and after a switch, and you keep a documented runbook. Arain Systems can work alongside your current IT person or take the work over in full. There is no lock-in, including to Arain Systems.
Who founded Arain Systems?
Arain Systems was founded by Hammad Arain, who holds CompTIA Security+, Cisco CCNA, and Microsoft AZ-104 certifications after seven years in regulated IT.

Scope note

Arain Systems provides a gap assessment and a remediation plan. This is not a certification or a guarantee of compliance. Content here is educational, not legal advice.